Automated Vehicle Inspection Checklist

Ensure Safety on the Road: Use Our Automated Vehicle Inspection Checklist

As a vehicle owner or user, ensuring your safety on the road should always be a top priority. Regular vehicle maintenance and safety checks are essential for identifying potential issues before they turn into serious problems that can cause accidents. One way to streamline your routine maintenance checks and ensure thoroughness is to use an automated vehicle inspection checklist.

An automated vehicle safety inspection checklist is a digital tool that simplifies the process of conducting vehicle safety checks. By using an automated checklist, you can quickly identify any issues that need to be addressed, helping you keep your vehicle in top condition and avoid potentially dangerous situations on the road. The centralized dashboard can help you identify safer suppliers, vehicles & business partners for business continuity.

One of the main benefits of using an automated vehicle inspection checklist is the speed and efficiency it provides. With a digital checklist, you can easily record and track your vehicle's maintenance history, ensuring that all necessary checks are completed regularly. This not only helps to ensure the safety of your vehicle, but it can also save you time and money by preventing costly repairs and breakdowns.

Our team of Safety & IT experts can design a fully customized automated safety checklist that is tailored to meet the specific needs of your organization. We understand that each organization has unique requirements, and that's why we take a personalized approach to designing safety checklists. Our team will work with you to identify your specific needs, and then create an application that is customized to meet those needs.

Our customized automated applications can help streamline processes, improve efficiency, and increase productivity. By automating routine tasks, we can help your organization save time and reduce administrative overheads. We can design applications for a variety of purposes, such as automating checklists, tracking inventory, managing projects, and more.

In conclusion, an automated vehicle inspection checklist is an essential tool for any Fleet Owner or user Company looking to prioritize their safety on the road. By streamlining routine maintenance checks and providing comprehensive safety checks, an automated checklist can help you keep your vehicle in top condition, saving you time and money, and ensuring your safety and that of your passengers. With its customization features and convenience, an automated vehicle inspection checklist is a must-have for any Fleet Owner or user Company who wants to take their vehicle maintenance and safety to the next level.

Features	DIY Package	Professional
Self-installation package of Power Apps design code	✅ Yes	✅ Yes
MS Form link to duplicate the form for external users	✅ Yes	✅ Yes
Guide to creating List and SharePoint site integration	✅ Yes	✅ Yes
Extract of Power Automate workflow to generate automated emails & approval with multi-data integration	✅ Yes	✅ Yes
Power BI Desktop file to use and further analyses with a customizable dashboard.	✅ Yes	✅ Yes
Expert on call to support and install the package in your organization’s Microsoft account	✅ 1 time for 1 hour	✅ Unlimited times for 1 year
Onsite installation, training and implementation services and support over team calls	❌ No	✅ Yes
Customization of form, safety checklist, and backend database	❌ No	✅ Yes
Customization of approval and email notifications and integration with master data	❌ No	✅ Yes
Customization of the dashboard and MIS information based on your organizational formats.	❌ No	✅ Yes
Updatetion of checklists, workflows and backend data integration and modifications.	❌ No	✅ Yes, 2 times in a year

Using Microsoft 365 applications can offer several benefits over using a generic app

• Seamless integration: Microsoft 365 applications are designed to work together seamlessly, which can provide a more streamlined experience for users. For example, if you use Microsoft Excel to create your automated checklist, you can easily import the data into Microsoft Word to create a report, or into Microsoft Teams to share with your team members. This level of integration can save time and improve productivity.
• Advanced features: Microsoft 365 applications often come with advanced features and capabilities that may not be available in generic apps. For example, Microsoft Excel offers powerful data analysis and visualization tools that can help you identify trends and patterns in your vehicle inspection data. Additionally, Microsoft OneNote allows you to take notes and organize them in a digital notebook, making it easy to keep track of your vehicle maintenance history and other important information.
• Collaboration: Microsoft 365 applications are designed for collaboration, making it easy to work with team members or other stakeholders. For example, you can use Microsoft Teams to collaborate with colleagues on a vehicle inspection checklist, share files, and communicate in real time. This can improve communication, increase efficiency, and lead to better results.
• Security: All data will be stored on your Microsoft 365 ID, Microsoft 365 applications are built with security in mind, and offer several features to help protect your data. For example, you can use multi-factor authentication to prevent unauthorized access to your documents and use encryption to protect sensitive data. Additionally, Microsoft 365 offers regular security updates and patches to address any vulnerabilities that may arise.
• Technical support: Our technical support team is always ready to assist you. With a combination of safety experts and IT professionals, we have the expertise to quickly understand your needs and provide effective solutions or upgrades to the checklists. Our customer service is available through multiple channels, including email, phone, chat, the team calls, and WhatsApp, ensuring that we are accessible to you whenever you need us.

In summary, using Microsoft 365 applications can offer several benefits over using a generic app for an automated vehicle inspection checklist. With features like seamless integration, advanced capabilities, collaboration, security, and technical support, Microsoft 365 can provide a more streamlined and efficient experience for users, while also enhancing productivity and ensuring data security.

Here is a step-by-step user guide on how to use our app for an automated vehicle inspection checklist:

Open the Power App: To access the automated vehicle inspection checklist app, open the Power App on your device. If you don't have the app, download it from the app store.

1. Fill out the form: The form will display a form with various fields for you to fill out. Your team will need to enter details such as the vehicle identification number (VIN), make and model, and other relevant information. You will also need to complete the inspection checklist by answering questions about the vehicle's condition, such as the tire tread depth, oil level, and other important parameters.
2. Automated mail with summary will go to Approver: Once you have filled out the form, an automated email with a summary of the inspection results will be sent to Approver. This can be a manager, a team lead, or another designated person who is responsible for reviewing and approving the inspection results.
3. After approval, it will be logged in SharePoint centralized records: Once Approver 1 has reviewed and approved the inspection results, they will be logged in a centralized SharePoint record. This will create a digital record of the inspection, which can be accessed and reviewed at any time.
4. An automated email will be triggered with a red tag, orange tag, and green tag: The app will automatically trigger an email with a red, orange, or green tag, based on the score and parameters of the inspection checklist. The email will be sent to the vehicle supplier/owner, the department, and the maintenance team. The red tag will indicate that the vehicle requires immediate attention, the orange tag will indicate that there are issues that need to be addressed, and the green tag will indicate that the vehicle is in good condition.
5. Follow-up mail will send automated reminders to repair the vehicle with key findings: If the inspection reveals any key findings or issues, the app will automatically send a follow-up email to the maintenance team, reminding them to repair the vehicle and providing details of the key findings. This will help ensure that any issues are addressed promptly, reducing the risk of accidents and breakdowns.

In summary, our app provides a streamlined and automated process for vehicle inspections, from filling out the form to sending automated emails to stakeholders. With a centralized SharePoint record and automated alerts, our app helps ensure that all vehicles are inspected regularly and that any issues are promptly addressed, enhancing safety, and reducing maintenance costs. In addition to the automated vehicle inspection checklist, our app can also maintain a centralized database of other important records related to the vehicles.