Documentation Automation has so many benefits for your OHSE team.

For many, when they have a OHSE problem, People call OHSE for help.  Now, who does OHSE call when they have a problem? usually, we generate solid waste in day to day reporting in an organization which impacts the environment.

One of the challenges OHSE has to deal with is creating and managing documentation, ensuring it kept up to date and that any new use cases are captured. Documentation automation is the best solution. Smart OHSE people are turning to document automation software to make their work easier.

Having to carry out extensive documentation during development procedures can be a thorn in the side of your OHSE team. However, OHSE is necessary to keep records, particularly for repeatable processes that may require the involvement of other people. You do not want to burden a new contributor to a project with the task of trying to solve a process that you have already solved.


How much it will cost?

Almost Free !!! Stay tuned to know more on each topic.

Most companies are having Microsoft accounts and along with that Power Automate, SharePoint, Excel, Word, Pdf etc software are also included. Its easy to create day to day routine reporting paperless. This system anyone can design inhouse with basic knowledge of OHSE and some software. Managing confidentiality is not issue as all data will be saved in your company OneDrive.

Where we can do automation?

Almost all paper based documents we can manage online like,

  • Work permit system
  • Behavioural Safety
  • Observation
  • Corrective action
  • Lagging indicator reporting
  • Near miss reporting
  • Regular OHSE reports
  • Training Attendance
  • OHSE related audit
  • Leal register reporting etc…

Documentation Automation Saves Time

In every industry, saving time is a common benefit of automation. The OHSE Management team is no different. As we have discussed above, through document automation, the OHSE department has one less important task to worry about. Instead of trying to develop software and, at the same time, take a break to document the entire process, OHSE teams can install software that will generate the necessary documents for the processes.

What Went Wrong ? Analysis is Easier

When developer teams decide to carry out their work without documenting OHSE because they find the process too troublesome, they can end up with even more work to do if something goes wrong. Trying to establish why an app is not working the way OHSE should become a long process if there is no documentation to show what steps were taken or what may have been missed out.

Documentation Automation Makes Replicating Processes Easier

Automated documents are not just for correcting mistakes; they also serve as a reference when things go right. The success achieved in one process can be replicated for the next process as well. This means you do not have to involve the same team to develop a particular app or software since the process they followed is already recorded and can be followed by other teams to achieve the same results.

Fewer Request and follow-up Calls

Document automation cuts down on the number of such calls because almost everything is set using templates, and the software will handle what happens to the document after its is generated. Most organizations that switch to automation also use less paper, which means faulty printers will rarely be an issue that requires the OHSE guy to run up and fix.

Documentation Automation = Reduced Manual Data Entry

How Does Document Automation Benefit OHSE Staff?

Documentation Automation has so many benefits for your OHSE team. Having to carry out extensive documentation during development procedures can be a thorn in the side of your OHSE team. However, Always its important necessary to keep records, particularly for repeatable processes that may require the involvement of other people.

Documentation Automation Saves Time. Automation Makes Tracking Problems Easier. Automation Replicating Processes Easier for MIS reporting, Data compilation, Presentation preparation, trend analysis and bulk data can help to identify root causes immediately.